SGM Improves 99% of Process Efficiency and Data Accuracy by Streamlining SAP SD using Liquid UI

After Liquid UI - SGM SAP Processes


Background

A multinational sports goods manufacturer is the wholly owned subordinate company of one of the most esteemed sports brand. Their business focus is plastics manufacturing for different athletic and sports companies. It supplies the airbags for a number of applications, the majority of which being the air bubble soles for sports shoes.


Challenge

  • Performance of the personnel hindered
    • Cause: Personnel received order details in an email or in the form of attached files from various factories. Furthermore, if the order details were modified or if the order was canceled, confusion occurred as personnel had to go back and reflect the changes in SAP GUI.
    • Effect: Planners missed a detail or two from the order and extra time was consumed to alter the details of the order. Also, reverting back to the order details in case of a mismatch became troublesome which caused delays in delivering the order.
  • Analyzing the order details with extra logic and rules became tedious and laborious
    • Cause: Planners reviewed order details with added logic and regulations which made it difficult to train planners to validate every situation.
    • Effect: Training of planners became costly and time-consuming. In addition to this, the possibility of a risk arose provided the planner was not familiar with the situation.
  • Manually copying data into SAP GUI increased the error risk
    • Cause: Planners manually copied all the data from the email on SAP GUI with the correct format which made the process gradual and prone to errors.
    • Effect: Potential human error of duplicating the wrong content like address, date, item, and quantity led to wrong processing of the order. This resulted in extra expense and forced factories to place the order again.
  • Additional validation of data became necessary
    • Cause: Orders were processed incorrectly because of the likelihood of it containing inaccurate data. Planners needed to review the detail in SAP GUI, made necessary changes and then saved the sales order.
    • Effect: Instant data check at the time of factories placing the order was not present which made it hard to track for the planner when data showed incorrect facts after getting entered in SAP. This made the planners go back to the order and reprocess it.


Solution

  • Liquid UI for Excel streamlined and eliminated SGM´s email-based processes for SAP Sales and Distribution.
  • It enabled auto-validation of sales order information and auto-calculation of carton and pallet requirements, removing any manual computation.
  • With Liquid UI for Excel, planners can now upload order data from Excel to SAP with just a click of a button. This made the process quicker and productive.
  • For sales order creation, data is directly pulled from the Excel file and gets imported to a customized VA01 screen, removing data entry errors caused by copying details manually.
  • Similarly, for change sales order, data is pulled from Excel into corresponding fields on the VA02 screen for further processing. Each order change is auto-validated against predefined logic.
  • Furthermore, Liquid UI added additional information on the VA02 screen so that planners can verify multiple material information at once.
  • With Liquid UI, processing and managing orders became easy. Planners are no longer accepting orders via email.
  • Now address, date, item, and quantity errors are greatly reduced, diminishing vendors canceling the order or SGM reprocessing the order because of wrong information.
  • Liquid UI for Excel has made the order reviewing process self-regulating where all the details and inputs are now auto-validated inside the SAP GUI. Moreover, repeated order confirmation with vendors is now no longer needed which saves time and money.
  • Also, planners no longer need to calculate shipping details manually, all the quantities, carton and pallet requirements are auto-calculated based on predefined logic. Boosting a quick turnaround – order planning to production now only takes a few hours every day.


Results

  • Processes Optimized: VA01, VA02, and MD04
  • Training of planners becomes structured as the process is simplified into 3 steps of selecting, uploading the excel spreadsheet and completing.
  • Time is saved by 95% as it became a single click task to copy all data to the corresponding field in SAP GUI.
  • Chances of committing errors are reduced by 99% due to process automation.

Next Steps

Liquid UI enables you to customize business processes, eliminate fields, consolidate screens, tabs, and transactions to achieve a holistic solution while preserving transaction richness. It does this without having to rebuild the whole transaction.

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